7 Ways To Increase Efficiency
Written by Ardy on March 27th, 2008Below are my 7 ways to increase efficiency to make an organization or work routine more effective and efficient, the Readers may add the tips at comment box:
1. Avoid unnecessary paperwork. Be ruthless. Are all those statistics and memos really necessary? Essential paperwork should be organized into separate folder so that you and other members of staff can find what you want quickly.
2. Set priorities. Decide which of your tasks are most important and deal with them first.
3. Never put off unpleasant task. It is best to deal with them as soon as possible or you will keep thinking about them and lose concentration.
4. Know to stop. If you are too much of perfectionist, you will concentrate on one task and not leave enough time to do the others.
5. Delegate or outsource routine tasks. Don’t try to do everything yourself. Make sure, however, that the subordinate or other person (anyone you want to outsource your tasks) are competent enough to handle the tasks.
6. Cut meetings to a minimum. Ask yourself if a meeting is essential or if the issues could be dealt with in less time consuming way. If you must have a meeting, restrict
it to those whose presence is essential. Don’t waste people’s time. At the beginning of a meeting, set a time limit and stick to it. This should concentrate everybody’s mind and avoid unnecessary anecdotes etc.
7. Learn the art of speed-reading. Skip over the non-essential text and pick out the message, the important facts.
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April 8th, 2009 at 9:35 pm
I would suggest using good interpersonal skills with your staff to generate positive feedback. With feedback you can improve areas that are weak and could be more efficient.
Great tips though. I especially like “never put off the unpleasant task”. Much like eating vegetables, they’re on your plate… and if you leave them until last they’ll be cold and even more unpleasant. get it done first!
-James